Secretary

Secretary

The definition of ‘secretary’ as given in Oxford Dictionary is as follows:
‘The one whose office is to write to another, especially the hired one
communicating, keeping records and running various other businesses
to another person or community, company or community body. ‘
In fact, the word ‘Secretary’ is derived from the Latin word ‘Secretarius’.
which means ‘secret office’ or ‘secret keeper’. From the word
conveys the idea of ​​secrecy, in the beginning, the Secretary of the subject was used

Secretary

officers in charge of confidential letters of kings and high officials.
However, over time the profile of the secretary changed.
Although one of the main duties of a secretary is confidentiality
with books, he has to perform a variety of different tasks
from letter writing, to record keeping, to the minutes of
continuity of meetings, collection and provision required
experience in acting as a public relations officer. There are many types of
secretaries, such as

However, in this chapter we have limited our studies to the last type, namely,
private secretary. As discussed above, the private secretary is confidential
assistant chief. He is also known as a personal helper and
small levels, usually appointed as a stenographer. During the period of
In this study, the term secretary is used at different stages of the sequence of stages
secretary, which may be a stenographer, personal assistant, private secretary,
Senior Independent Secretary, etc.

The Private Secretary / Person is the person appointed to assist
an officer in the performance of his or her duties in a proper manner, which the council is unable to perform
entrust to many of his normal duties and he can trust and trust him
confidential matters. The main purpose of hiring an independent person
the secretary who saves the executive council in as much detail as possible to keep his own
a good day and giving him time to focus on the most important work.
Today, freelance secretaries are being appointed to assist managers in everything
organizations. They serve as Chairpersons, Executive Directors,
Managers-General, Heads of Department, Experts, Politicians etc. once
perform tasks ranging from letter writing, report writing
etc. to serve as the Public Relations Officer of the employer

Private / private secretaries play a major role in conducting business
in government, professional, commercial, industrial and all other forms
organizations. The success of the executive council depends largely on
the ability of his independent secretary. The secretary keeps track of the time
eats the details of the executive council and assists him in his duties
effectively by focusing on key policy issues as well
administrative tasks that require his or her personal care

It is well said that there is always a skilled secretary behind those who know
officer. Just think, how little an official will be able to do if he has to
take care of all his emails, answer all calls, keep records and do
travel plans himself. The Independent Secretary does all these things,
organizes meetings, prepares summaries for discussions, puts information in
consult with relevant sources and submit to the Executive Council all information,
papers or documents you may need. Today’s work
the secretary not only executes the orders of the executive council but
he or she does whatever it takes to get the job done properly
jobs and advises managers on time. The secretary catches up
such as communication between officials and external organizations. It acts as a link
between the executive and other management staff. If necessary,
becomes a management spokesperson on appeal
about staff. Thus, the secretary extends the ears, eyes, memory as well
hands of executive council.

To perform various secretarial duties, a
the secretary must have sensible knowledge. As the purpose of education is
to convey information, it is important for the secretary to complete his or her own
education has reached the desired level in terms of job profile. Low level
the secretary may begin his work at a basic level of education, that is, Great
The second level with a diploma or degree in the practice of secretary. Gone
are the days when people forgot about the promotion of education
after entering the world of work. In a rapidly changing world
secretaries should keep themselves up-to-date and for this reason
they should keep themselves up-to-date and therefore should continue
expand their knowledge by using books or evening mode
education.

Otherwise the secretary should have general knowledge of various subjects
places; should be aware of the latest political developments,
economic and social media and national awareness as well
international events.

Information alone is not enough to be
A successful secretary unless one has the skills for the job. Secret
the secretary must be an expert in the basic skills of the clerk. He should be
and proficiency in stenographic skills, word processing skills, computer
applications, writing, filling, mailing, etc.

The secretary acts on behalf of the executive council.
His words are therefore taken as if spoken by
officer. An important part of his work is based on communication
in all forms – written in the form of communication, orally while in operation
Secretarial work with guests, or other members of the organization. Can be
electronic like e-mail, phone or other forms such as video
To be successful and successful, the secretary must benefit
language skills.

The Secretary has an important position e
organization. As he organizes various activities in this name
official, expertise in organizational skills is a must a
secretary. To be an effective editor, he must be a good editor
and then he should be methodical in the same installation. All this
it requires good decision-making skills and sometimes, it should
guide those involved in the various assignments.

Honesty is a very important quality for a clerk
function. Loyalty is expected of secretaries working at all levels.
For this purpose one must know the purposes and objectives
of the organization as well as of the executive council of the individual
performance. The secretary should dedicate himself to his work with her
he must perform his duties with honesty and integrity.

The secretary should be a straightforward person. It should
to keep time, he should always be available at his desk. Here it is
nothing annoys an employer more than finding his secretary
absence when something arises that needs immediate attention

The secretary must listen carefully
instructions, directives, suggestions and advice of managers as well
perform all tasks accurately and efficiently

Independent secretary
it must be adaptable to all kinds of people, situations and problems.
He should inculcate in him a tendency to adapt to different types of
people. It may be hard work at one time and not be
a lot of work at any other time. If a person is flexible, he can adapt
under all circumstances, it may seem difficult.

The secretary must cooperate with them all
members of the organization. Organizations succeed if
there is effective team work and collaboration depends on collaboration between team members. Partnerships develop i
respect for the secretary. Cooperation means being helpful
attitude to all, to avoid conflict with other members.
Sometimes a work ethic may require that the secretary stay up late
office or going to the office on holidays or Sundays. One has to
no problem, if emergencies require it

The secretary should be polite and courteous in his work
and members of the organization as well as outsiders. Usage
words such as ‘Please’ or ‘Thank you’ should always be made

Respect may be shown by the kind way we greet each guest
seat, caller’s farewell, etc.